For web agencies managing multiple clients, each with multiple services, keeping track of renewals can quickly become overwhelming.
Domains, hosting, emails, privacy policies, licenses—it’s easy to miss something critical without a proper system.
Here’s how your agency can manage dozens—or even hundreds—of renewals without stress or chaos.
Centralize All Deadlines in One Place
Scattered spreadsheets and personal calendars don’t scale.
Use a dedicated platform like Dotify to centralize all your recurring deadlines:
- Domains
- Hosting
- Email services
- Maintenance plans
- SSL certificates
Everything visible at a glance.
Use Structured Status Categories
Apply clear statuses like:
✅ To Renew
✅ Awaiting Payment
✅ Paid
✅ Canceled
This way, you immediately understand the situation of every deadline without digging through notes or emails.
Set Up Automatic Status Updates
Leverage automations to move deadlines automatically based on time (e.g., 40 days before expiration) and trigger client reminders without manual work.
Schedule Team Notifications
Beyond client emails, set internal alerts for your team when critical deadlines are approaching.
Nothing important should ever slip through the cracks.
Monitor Everything with a Dashboard
Your dashboard should give you a real-time overview of:
? Deadlines due soon
? Payments awaiting
? Services canceled
? Expirations at risk
Visualizing renewals reduces stress and lets your team work proactively instead of reactively.
Final Thoughts
Tracking dozens of client renewals doesn’t have to be chaotic.
With smart tools like Dotify, structured statuses, and automation, agencies can scale operations confidently, retain more clients, and reduce last-minute emergencies.
? Start managing your agency’s renewals without stress today with Dotify!